Job Opening: Executive Assistant (Japanese Communication Mandatory)

Role: Executive Assistant / Executive Assistant to Partners
Experience: Fresher to Experienced (Freshers can apply if JLPT N4 or above)
Language Requirement: Japanese (Must) Reading, Writing & Speaking
JLPT: N4 / JLPT4 and above (Mandatory for freshers)
Hiring Type: Full-time

Key Requirement (Must-Have)

• Strong Japanese communication skills: Speaking + Reading + Writing
• Freshers eligible if JLPT N4 (JLPT4) or higher
• Ability to support senior leadership/partners with calendar, communication & coordination

Job Description | Roles & Responsibilities

• Maintain meeting calendar of multiple Partners and organize travel (National & International) and other related arrangements.
• Filing, preparation, collation and distribution of documents and correspondence.
• Update Partners about matters requiring personal attention with associated information on time.
• Deal with matters requiring attention or refer them to the appropriate authority in absence of Partners.
• Take & disburse minutes of meeting for meetings organized by Partners.
• Identify and take follow-up action as per minutes of meeting.
• Provide administrative support for day-to-day operations.
• Handle correspondence addressed to Partners and assist with letters & presentations.
• Manage communication of multiple Partners by screening calls, letters, and emails.

Preferred Skills

• Excellent coordination & stakeholder management
• Strong email etiquette & documentation skills
• Professional communication & confidentiality
• Good MS Office skills (Outlook, Excel, PowerPoint)
• Ability to multitask and work with deadlines

Eligibility

• Freshers: JLPT N4+ mandatory (Japanese must be strong)
• Experienced: EA/PA/Admin support experience preferred + Japanese communication mandatory
• Experience handling international clients is a plus